Office Administrator

About the Business

One of the most exciting companies in the UK robotics and logistics space right now. They're building cutting-edge autonomous robots and advanced AI-powered software that are genuinely changing the way global logistics works and they're growing at serious pace to match the demand.

With significant investment behind them and major expansion underway, including the recent addition of a new unit at their Wallingford site, this is a business that is very much in growth mode. The energy on site reflects that. It's fast, it's ambitious, and there's a real sense that the people there are building something that matters.

This is a brilliant time to join.

About the Role

This isn't a "sit at your desk and organise spreadsheets" kind of job. If you're looking for a quiet admin role where you can stay behind a screen all day, this one isn't for you and that's okay.

The business is looking for someone who thrives in a fast-paced, ever-changing environment, is happiest when they're busy, and genuinely doesn't mind turning their hand to whatever needs doing. One hour you might be taking a shopping order, the next you're showing a new starter around site, chasing something between units, or helping set up for an event. No two days are the same and that's exactly what makes this role brilliant for the right person.

Things move quickly here, priorities shift, and they need someone who moves with it, not against it. You'll be on your feet, visible across the operation, and the kind of person colleagues rely on to just get things done.

If you're the type who rolls their sleeves up, takes pride in keeping things running smoothly, and gets a buzz from a busy environment.. read on.

What You'll Be Getting Involved In

Your day-to-day will be varied, and that's by design. Responsibilities will include but won't be limited to:

* Ordering and managing office and merchandise supplies, keeping on top of inventory levels

* Helping coordinate office maintenance and repairs

* Keeping the office and site clean, tidy, and presentable

* Running between units and acting as a point of contact between internal teams, clients, and external vendors

* Sorting incoming and outgoing mail and packages

* Assisting with travel arrangements for staff when needed

* Helping plan and execute office events and team functions

* Supporting new starters on their first day, equipment, site tours, settling in

* Maintaining physical and digital filing and records

* Helping track office spend and process invoices

* Providing general support to the wider team and senior stakeholders

* Jumping in on ad hoc projects and tasks as they come up

* Always operating with professionalism and discretion

What They're Looking For

* Some previous experience in an admin, facilities, operations, or support-based role

* Comfortable with Google Suite or similar tools

* A strong communicator, you'll be dealing with a lot of different people across the site

* Highly organised, but able to adapt quickly when plans change

* Someone who takes initiative and doesn't need to be told twice

* A positive, can-do attitude, this genuinely matters more than anything else on this list

* Happy to be on your feet and moving around throughout the day

What's on Offer

* Private healthcare via Bupa with 24/7 medical helpline

* Life insurance and income protection

* Pension: 4%+ employee contribution (with salary exchange option), 5% employer

* Employee Assistance Programme — mental wellbeing, financial and legal support

* 25 days holiday per year

* Full meals provided onsite in Wallingford

* Regular team events on and offsite, plus the usual office snacks