Administration Specialist

Introduction

Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

The Role:

Please note, this role is a 9-month fixed term contract to cover maternity leave.

We are currently recruiting for an Administration Specialist Officer to join the UK Operations Support Team within the Training and Simulation function at Saab UK Limited. This role will play a critical part in the financial administrative duties & operations related matters with the Operations Support Team.

Office based only - Heywood house, Westbury with regular trips to Westdown Camp, Sailsbury and other locations around the UK when required.

Key Responsibilities:

To provide comprehensive, effective, efficient, professional and flexible administrative support within internally to the UK Training & Simulation operation and delivery teams and other business customers as directed.

Working closely with a small team of administrators and an Office Manager to cover all aspects of administration for T&S UK with the adaptability to help others outside of this area when required.

Raise purchase orders and process invoices for payment

Work with the Accounts Payable team to ensure swift payments to suppliers

Liaising with both internal and external suppliers

Booking all necessary Travel; Flights, Taxis, accommodation whilst following all correct security processes.

Work with the Ops Supervisor to ensure all field team clothing gets to the right people at the right time.

Provide efficient, effective, and professional administrative support internally to the Operations and Delivery teams and other business customers as directed.

Skills & Experience:

Minimum 1 years' experience in admin or a similar role

Proficient IT skills, including intermediate Excel skills

Strong analytical and numerical skills, attention to detail is critical with a methodical and thorough approach. Experience working within financial role would be advantageous.

Able to prioritise workload, demonstrate flexibility & efficient time management with the ability to work under pressure.

Confident and independent with a down to earth can-do approach

Works effectively both as an individual and as a key team member.

Excellent written and verbal communicator.

Strong interpersonal skills with an ability to work in cooperation with others.

Great attention to detail, working with accuracy is imperative.

Ability to work in a fast-paced environment, and work to tight deadlines.

Outstanding organisational skills, with ability to plan, prioritise, take initiative and find proactive solutions, contribute new ideas to projects, work unsupervised, under pressure and multitask effectively.

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview