Accounts Assistant

Where do people love what they do, and being great at what they do?

At Swisslog, that’s where! Our teams are the heart of a world-leading Robotics company that’s harnessing the power of technology to shape the future of intralogistics. The result? We’re transforming performance and efficiency for customers across the globe, giving them the vital edge in their markets.

Swisslog is a global provider of automated logistics solutions part of the KUKA Group with 14,000 employees globally.

We are currently seeking an Accounts Assistant on a 12 month fixed term contract with a view to a permanent position for the right individual. The position is based out of our Redditch office with home working also available.

Job Description

Accounts Payable

• Code supplier invoices and employee expenses
  
  
• Match supplier invoices against POs and liaise with Purchasing and other members of staff to resolve any issues promptly
  
  
• Post supplier invoices and employee expenses on to the accounting system
  
  
• Ensure appropriate authorisation on all invoices and expenses per Swisslog policy
  
  
• Take calls and resolve issues and queries from suppliers. Highlighting any issues to the Financial Controller
  
  
• Reconcile supplier statements
  
  
• Reconcile the Accounts Payable Ledger to the General Ledger on a monthly basis
  
  
• Investigate and clear any debit balances on supplier account in a timely manner
  
  Third Party Payments
  
  
• Manage payments to third party suppliers per Swisslog corporate guidelines
  
  
• Match all purchase ledger payments including direct debit/standing order payments
  
  Foreign Currency & Inter-company Invoices
  
  
• Ensure all foreign currency transactions over £10k are covered by a PHA.
  
  
• Ensure all intercompany invoices are processed in accordance with Swisslog netting policy.
  
  Month End Processes
  
  
• Close accounts payable on a monthly basis and produce month end reports
  
  
• Accurate posting of prepayments, accruals and other required month end journals
  
  
• Responsible for monitoring the level of unposted invoices and liaising with Purchasing to reduce as far as possible prior to month end
  
  Other
  
  
• Prepare and submit monthly submissions for Intrastat and CIS reporting
  
  
• Ad hoc duties as requested by the Financial Controller or senior management.
  
  
• File all invoices, expenses and month end reports in a timely manner
  
  
• Assist management accountants in preparation of management information as required
  
  Experience Required
  
  
• Finance qualifications such as AAT or relevant degree qualifiactions
  
  
• Strong Excel skills
  
  
• Idealy one or two tears experience in a finance department
  
  
• SAP experience is desirable but not essential
  
  
• Full UK Driving license
  
  Please apply as soon as possible to be considered for this highly desirable Finance Assistant position