Executive Assistant - 12M FTC

Introduction

Saab in UK is growing rapidly, with over 500 colleagues across eight sites. We bring together Swedish heritage and British expertise to drive innovation in areas such as software engineering, underwater robotics, radars, AI, and armed forces training. Joining Saab in UK means contributing to the security and resilience of society while building a career with real scope for personal and professional growth.

What you will be part of

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations.

Your role

As an Executive Assistant to the Head of Sensor Systems UK, you will provide an efficient and responsive administrative, organisational and logistical service:

Executive Support

Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
Prepare executives for meetings through agenda development, briefings, and document preparation.
Serve as a primary point of contact between the Head and internal/external stakeholders.

Communication & Correspondence

Draft, review, and edit high-level communications, presentations, and reports.
Handle confidential information with the utmost professionalism and discretion.
Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.

Logistics & Operations

Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
Process expenses related to the Head's activities.
Organise and support during events, board meetings, and leadership meetings, both on and off site.

Project & Office Management

Assist with special projects, research and data gathering, as required.
Maintain records and up to date file keeping.
Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
Provide support, when required, at offsite events
Ad hoc support and special projects, when required
Travelling to other offices such as London and Farnborough

Your experiences and skills

Qualifications:

Experience supporting senior executives in a corporate setting.
Exceptional organisational and multitasking skills.
Strong written and verbal communication skills.
High proficiency in Microsoft Office.
Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
Demonstrated professionalism and discretion.

Key Competencies

Proactive problem solving
Professional communication
Attention to detail
Confidentiality & discretion
Time and priority management
Relationship building

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview