Production & Purchasing Administrator

Overview:

The Production & Purchasing Administrator provides essential administrative and coordination support to the production and purchasing functions. The role ensures that materials, components, and services are ordered accurately and on time, production schedules are supported with up-to-date information, and records are maintained to a high standard. This position is critical in maintaining smooth production flow, cost control, and strong supplier relationships.

Key Responsibilities:

• Raise, process, and track purchase orders in line with approved requisitions & production requirements.
  
  
• Liaise with suppliers regarding pricing, availability and order confirmations.
  
  
• Track purchase orders and follow up on late or incomplete deliveries.
  
  
• Maintain accurate purchasing records, contracts, and supplier information
  
  
• Match purchase orders with delivery notes and invoices; resolve discrepancies
  
  
• Assist with supplier evaluations and performance tracking.
  
  
• Support production planning by maintaining schedules, work orders, and production documentation
  
  
• Act as a key point of contact between production, purchasing, stores and project team.
  
  
• Communicate changes to schedules, orders, or deliveries clearly and promptly.
  
  
• Handle general administrative tasks related to the purchasing function
  
  
• Comply with the Management System requirements for Health and Safety ensuring others work to company and policies and procedures
  
  
• Comply with Risk Assessments, Method Statements and the Health and Safety Management System
  
  
• Ensure compliance with the management systems requirement for the Environment and Quality by working to company policies and procedures
  
  
• Undertake additional responsibilities and tasks as required
  
  Experience & Qualifications
  
  
• Previous experience in an administrative role within production, manufacturing, purchasing, or supply chain (preferred)
  
  
• Familiarity with ERP systems and Microsoft Office (especially Excel).
  
  
• Understanding basic purchasing principles is an advantage.
  
  
• Experience in an engineering environment preferred.
  
  Personal Attributes
  
  
• Reliable and well organized
  
  
• Comfortable working in a fast-paced, deadline-driven environment.
  
  
• Team-oriented with a flexible and positive attitude.
  
  
• Willingness to learn and adapt to changing priorities.
  
  Skills & Competencies
  
  
• Strong organisational skills with the ability to manage multiple priorities.
  
  
• High level of accuracy and attention to detail.
  
  
• Good communication skills, both written and verbal.
  
  
• Ability to work effectively with internal teams and external suppliers.
  
  
• Problem-solving mindset with a proactive approach.
  
  
• Attention to detail
  
  What we offer:
  
  In AIR, we offer a comprehensive benefits package to support our employees' well-being and professional development, including flexible work arrangements, company bonus, maternity and paternity leave, pension plan, training support, and various wellness initiatives.
  
  About AIR:
  
  Established in 2023, Automated Industrial Robotics Inc from Los Angeles, USA and funded by ARES Management private equity group, AIR is a trusted automation partner empowering our customers to innovate, produce and scale through technology-enabled manufacturing. Our five-hundred-person world-class team operates across 350,000 sq ft of advanced manufacturing space in four facilities spanning America and Europe. With centralized engineering, technology and support, we deliver transformative automation solutions that increase quality, production and efficiency